Convert PayPal Activity Download CSV to QuickBooks Online
Upload your PayPal export, get QBO-ready Bank Transactions CSV in 10 seconds. Preview free, no signup required.
3 free exports • No credit card required
Exact Supported Export
✅ We Support:
Activity Download CSV
Where to find it:
- PayPal → Activity
- Click "Statements"
- Select "Custom" tab
- Select date range
- Format: "CSV" (not PDF)
- Click "Download"
File headers start with:
Date, Time, TimeZone, Name, Type, Status, Currency, Gross, Fee, Net...
❌ We Reject:
- Transaction Summary - Aggregated totals, not transaction-level
- Balance CSV - Balance history, missing transaction details
- Custom filtered exports - Modified columns break detection
PayPal-Specific Handling
✓ Negative Fees
PayPal stores fees as negative numbers (e.g., fee = -2.95).
Formula: Net = Gross + Fee
Same convention as Square, opposite of Stripe/Shopify.
✓ Holds & Reserves
PayPal may hold funds with "Pending" status.
Shows in "Status" column, affects availability.
Record when received (accrual) or released (cash basis).
✓ Balance Impact
"Credit" = money in, "Debit" = money out.
Important for reconciling PayPal balance.
Preserved in conversion for audit trail.
How It Imports into QuickBooks Online
TrestleFinance outputs Bank Transactions CSV format, which is QuickBooks Online's native import format for bank feeds.
3-Column Format (Date, Description, Amount):
- Revenue transactions: positive amounts
- Fee transactions: negative amounts (like bank fees)
- Refunds: negative revenue amounts
To import: QuickBooks Online → Banking → Upload Transactions → Select file → Map columns → Import
Journal CSV is also provided for advanced users who want debits/credits instead of bank format.
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